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Payroll / HR Co-ordinator

  • Job Ref: 8553
  • New York
  • Administration


  • Gather payroll documents timesheets, PTO requests, sick days, benefits, expenses, and infill onto payroll spreadsheet
  • Review benefits, expenses, and other misc. items to ensure all accurate and up to date – health and 401k etc.
  • Submit spreadsheet for approval and make any changes needed
  • Process payroll on ADP
  • Use ADP reports to data entry into QB’s – Payroll / Taxes / Statistical Summary
  • Process 401k on PAI
  • Input payroll details for cost report spreadsheet
  • Data entry payroll costs onto sage for project cost reports
  • Run cost reports and send to Project Managers for review
  • Add / terminate employees on ADP
  • Ensure payroll taxes are all compliant – state and local with employee HR forms
  • Utilize ADP to implement new and improved processes – getting everyone onto the ADP app, etc.

Cultural Events

  • Ensure Office calendar is updated with all events – birthdays / holidays
  • Plan/Setup/Decorate Office Events – Holidays, Birthday’s, Work Anniversary’s, Quarterly Meetings, Company Parties and Events


  • Maintain, Organize, and keep updated company personnel records. This includes all HR documentation including benefit packages
  • Manage and update online HR database with current information such as new hires, terminations, sick leave, warnings, and vacation. Organize and manage new employee orientation, on-boarding, and training programs
  • Ensuring the Company Policy is updated with any new policies and procedures Complete necessary paperwork in a timely manner – unemployment forms etc.
  • Communicate with recruiters when job openings pop up – with open positions and the roles and responsibilities required Post job openings on LinkedIn
  • Create reports and presentations on general HR activity or trends for Senior Management Keep up to date with the latest HR trends and implementing new processes & procedures to keep the company current

Administrative Support

Provide support to the executive team

  • Updating presentations, Excel files, creating templates
  • Miscellaneous admin support